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Blogs > Office Jotter

By: Roger Whitehead, Director, Office Futures
Published: 16th November 2006
Copyright Office Futures © 2006

Download Squad — Five simple rules for keeping an empty inbox

Grant Robertson — 15 November 2006
[Large snip] Five simple rules for keeping the inbox clean:

1. If you don’t need to read it now, it shouldn’t be in your inbox.
2. If you’ve already responded to it, it shouldn’t be in your inbox.
3. If it comes from a known source (some person, retailer or mailing list that sends you mail more often than once every few months) it should be labeled automatically.
4. No one needs to look at their own inbox more than once an hour (and for many, once every 2-3 hours).
5. To borrow from the cult of GTD, re-factor constantly and mercilessly.

Some useful suggestions here, expanded on in the article. “GTD” is Getting Things Done, a time management fad apparently de rigeur among American tech journalists.