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New Generation Information Management
The need for management and archival
By: Quocirca
Published: April 2007
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  • The growth of ad-hoc information within organisations continues to grow Organisations are creating more and more information, the majority of which will never hit a formal storage system. Simply managing the growth of file server and email storage systems is taxing the majority of organisations. Effectively mining the value of such information is proving even harder
  • The corporate importance of email and file storage is growing exponentially Most organisations find that email is now being utilised as a form of information back up for many employees. Although the stateless capabilities of email servers means that this is technically an effective approach, the impact on storage volumes of having multiple copies of documents held on file servers and across multiple email storage systems is immense
  • Both legal and organisational compliance needs are driving a requirement for better ad-hoc information management Legal needs for process auditing, information tracking and disclosure are growing and changing constantly. Without the capability to keep track of ad-hoc information, an organisation's capabilities to demonstrate compliance will be effectively lost
  • Organisational decision making is essentially impossible where the majority of information cannot be easily accessed Making decisions against a sub-set of information is dangerous, yet most organisations can only effectively report against information held in formalised storage systems, such as databases and document management systems
  • In the majority of cases, storage resources are woefully under utilised Having dedicated storage systems for specific applications can lead to utilisation levels of less than 30% on storage systems
  • Tooling is required that creates a virtualised storage resource pool By choosing the right storage management environment, storage can be virtualised and logically partitioned to provide a highly flexible environment that is far more responsive to the organisation's needs and can provide more efficient means of utilising storage resources
  • Flexibility and usability are key requirements The tooling chosen must be easy to implement, must be inclusive in its support of existing and future storage hardware and must provide interfaces that are easy to use for both end users and technical staff alike.

Conclusions

Ad-hoc information stores have historically been overlooked by organisations which have regarded simple back up and restore capabilities as being sufficient for business' needs. However, both internal and external pressures have been growing to make it that such stores have inherent value to the company, and that control must be exercised over the stores so that the full commercial value can be more easily uncovered and made available to enable better decision making.

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